Within the framework of the EU, directives have been established with accessibility requirements. The public sector must ensure that people with disabilities, on equal terms with others, have access to, among other things, information and communication. This also includes many of the documents created by the public sector. There are reading tools available that can automatically read out the content …

Be it new hires or departing employees, processing these changes can pose a time-consuming challenge for larger organizations. Contracts have to be drawn up and a wide variety of administrative processes initiated, and additionally, all of these employees have to be registered and deregistered in the organization’s systems. Your task: keeping all of your business system user registrations up to …

Document templates. They give your outgoing correspondence an attractive and uniform look. You can quickly conjure up sharp-looking business documents, all with your own corporate identity. Wouldn’t it be great if you could do the same with your outgoing emails? Consistency makes for a strong brand identity It bears repeating: the magic word in building a strong brand is consistency. …

Creating multiple letters at once, but with a personal touch. That’s possible thanks to mail merge, a popular technology widely used in the business world. What is the appeal of this technology and what options are available in the document creation software of SmartDocuments? Automated communication—you simply can’t do without it in today’s world. We regularly receive letters that we …

With today’s smart software solutions, you can draft a business letter, contract or mail-out in no time at all, fully personalized and with your corporate design. All that’s left is to sign your digital document. But how do you do that? With a digital signature. Why is that necessary? Maybe we should tackle that question first. Because you may not …

You’ve created your document using SmartDocuments. Once prepared, these documents are often stored and archived in the organisation’s internal system. Unless… this is just one step in the document creation process and the document has another leg in its journey. A journey through an application other than SmartDocuments. Is that even possible? And if so, is it easy to implement? …

To the layperson, it may sound like the latest dance craze, but to seasoned IT pros, the term ‘XML’ is nothing new. In the computer world, XML has been a commonly used markup language for years, and it’s a handy tool for sending different kinds of data (especially in large volumes). But let’s start from the beginning! What is XML, …

Brilliant! It’s 5:36 p.m. on Friday evening and you’ve just finished your last document of the week. Laptop closed! And after a nice weekend, a new work week begins. It was another productive week with an impressive volume of documents sent off, off and away. Always a great feeling! Two weeks later Joyce from Customer Service is at your office. …

With document creation using fixed templates and a Q&A screen, SmartDocuments likes to keep it simple (and smart). Throw in a nice preview option and the document creation party is complete. Because, you know, it’s kind of nice to be able to see what you’re doing. In the beginning… document creation usually happened in Microsoft Word. And that made everything …

Take your business documents to the next level Digitizing documents. Few companies haven’t yet done so. The time of archive drawers full of contracts has been over. Today, everything is neatly stored on internal servers, in fancy yellow folders. A lot of lovely yellow folders… We don’t want to make things difficult right away, after all, the beginning is there. …