If you work in a medium or large organization and deal with sending out letters or supplying documents to stakeholders, you may be familiar with Digital Accessibility. How do you ensure that all information you share with your target audience is available to everyone? How do you make digital documents accessible in an efficient way? We at SmartDocuments have the …

Are you responsible for HR in a medium-sized to large organization? If so, you probably spend a chunk of your time drawing up and managing employment contracts and other agreements. How do you minimize the paperwork so you can focus on the human side of your noble profession? Grab some popcorn – we’ve whipped up something good. If you work …

You’ve got dinner guests, and you decide to take a stab at that complicated recipe from that celebrity chef. Of course you taste the result thoroughly before you serve it to your guests. That’s just common sense! You always test something the first time you try it out. Right? This same goes for an interactive document template. However steadfast your …

Optimal uniformity in all your organization’s internal and external communications. With the right software, it’s easier than you think. If you set up your document templates right, you’re already ahead of the game, but a proper template style (in the right corporate identity) perfects your documents.Recognition. With a single glance at your letter, the recipient knows who the sender is. …

Drafting the question structure for a document template is a task that demands the utmost concentration. The structure must be logical, complete and well-organized. Complete, but not too complete… You can avoid the latter by linking identical questions, i.e. the same question appearing in different places in the template.Imagine you’re responsible for drawing up employment contracts in your organization. A …

New year, fresh corporate identity! A tweak to the shade of the corporate colors, a hip font, and a logo that’s “a bit more with the times”. Outstanding. And who’s going to apply these changes to the hundreds of document templates in the organization? The template builder. Who’s already getting queasy just thinking about it. (Oh, are you the template …

Why document creation? The creation of documents. It’s almost an assembly line of work within organizations. One would therefore think that a wonderful software package would be used to generate all these documents as standard. But no, many companies still adapt each individual element in their documents manually. Error-prone? Yes, it is. Can this be done differently? Absolutely. Suppose you …

Take your business documents to the next level Digitizing documents. Most organizations have started or completed this journey. The time of archive drawers full of contracts is over. Today, everything is neatly stored on internal servers, in fancy yellow folders. But it can be done even more efficiently. How can it be done? By automating your documents. But what does …

Consistency is key when it comes to corporate identity and branding. However, unfortunately, it’s not the norm. Consistent corporate identity implementation can be more difficult than you might imagine. People generally start from scratch instead of working with structured templates.Unnecessary errors Imagine you have to write a letter to your clients or constituents. It would be great if you could …

Be it new hires or departing employees, processing these changes can pose a time-consuming challenge for larger organisations. Contracts have to be drawn up and a wide variety of administrative processes have to be initiated, and additionally, all of these employees have to be registered and deregistered in the organisation’s systems. Your task: keeping all of your business system user …