High-Volume Document Generation

> Solutions > High-Volume Document Generation High-Volume Document Generation Generate Millions of Personalized Documents in Hours When Timing, Compliance and Consistency Matter Most Automate high-volume document generation using rule-driven templates and structured data. SmartDocuments generates millions of personalized documents in just hours. Each document is created using your organization’s branding rules and data, ensuring accuracy […]

The Hidden ROI of Document Automation

The return on investment (ROI) of document automation is often evaluated through the lens of efficiency: faster processes, less manual work, and lower operational costs.

News EN

>  Resources   >   Blog  >  News Blogs / News / Events Blogs News Events News and insights to explore our smart solutions

Events EN

>  Resources   >   Blog  >  Events Blogs / News / Events Blogs News Events News and insights to explore our smart solutions

Blogs EN

>  Resources   >   Blog  >  Blogs Blogs / News / Events Blogs News Events News and insights to explore our smart solutions

EN

Automate Document Creation Using Smart Templates Integrate and innovate your document workflow and increase productivity. MANAGE CREATE INTEGRATE AUTOMATE Automate Document Creation Using Smart Templates Integrate and innovate your document workflow and increase productivity. MANAGE CREATE INTEGRATE AUTOMATE SmartDocuments Enhances the World’s Largest Platforms Easily create documents from Teams or SharePoint and automatically store the […]

Education

>  Industries > Educational Institutions Document Automation for Educational Institutions Maintaining a Campus-Wide Corporate Identity in Every Document. Easily keep documents up to date Shift your focus to the core of education by decreasing the administrative burden of keeping documents up to date using SmartDocuments. Easily create interactive documents based on smart templates, making it […]

Downloadables

> Downloadables ‘Downloadables’ & ‘Brochures and Sustainability Documents’ Brochures and Sustainability Trainings SmartDocuments Academy PDF8 Pages324 KB Teams & SharePoint integration PDF1 Pages128 KB SmartDocuments for EMS Organizations PDF1 Pages97 KB SmartDocuments Product Brochure PDF8 Pages1 M CO2 Certificate PDF1 Pages794 KB

Recruitment

>  Solutions   >   Industries >  Recruitment Document Automation for Recruiters and HR departments Personalized and Automated Document Creation that’s Easy to Manage. Smart templates for easy document generation Automate the creation of documents like employment contracts, termination letters, forms and protocols using SmartDocuments. Easily keep default documents with fixed clauses, text and company details compliant with […]

Tax & Accounting

>   Industries  >  Tax & Accounting Document Automation for Tax & Accounting Compliant Documents for Efficient Risk Reduction. Ensure compliant and correct documents Create legal documents that are fully compliant using SmartDocuments. Save essential time and reduce manual errors when creating new and updating existing documents with our trusted software for Document Automation. Simplify the […]

Blogs

>  Resources   >   Blog  > All Blogs Blogs / News / Events News and insights to explore our smart solutions

Training

Als je aan de slag gaat met SmartDocuments, krijg je van ons de tools om alles uit onze oplossing te kunnen halen. Zo volg je als nieuwe applicatiebeheerder onze basistraining en kun je je verder verdiepen met onze workshop Toegankelijke documenten en maatwerktrainingen. Met deze kennis, tips en tricks maak je straks optimaal gebruik van SmartDocuments.

Customer Stories

>  Resources   >   Customer Stories Customer Stories At SmartDocuments, our clients are at the heart of everything we do. Their experiences, ideas, and trust continuously inspire us to innovate and deliver smarter, more efficient document solutions. Over the years, we’ve had the privilege of working with a wide range of organizations – from government institutions […]

Contact

>  Contact How can we help you? Service Desk Are you stuck and need some help with the software?
 We’re happy to help! +31 570 628 549 Send a Ticket General Would you like to speak to a sales representative or ask any other type of question? Contact us! +1 (337) 520-1104 Ask Your Question […]

Partners

>  Resources   >   Partners Partners Partner and Innovate with SmartDocuments Add value to your products that benefits both you and your customers. Integrate SmartDocuments with your software to take your document output solutions to the next level. Together, let’s create a customer offering that is unique to the market. Centralized Document Template Management The core […]

Corporate Identity Automation

>  Solutions   >  Corporate Identity Automation Corporate Identity Automation Maintain clear communication and clear-cut brand identity through a uniform style. Corporate Identity Automation Is a Cornerstone for Smart Document Creation How do I automate my corporate identity and, more importantly, keep it consistent? When you change your logo, font, or font size, it has to […]

Document Template Management

>  Solutions   >   Document Template Management Document Template Management Quick and simple management of all your templates in just one easy-to-use environment. A Time-Consuming Search with a High Probability of Errors When many employees use many templates, the templates are not always stored correctly. Often resulting in a time-consuming search for the templates that need […]

Corporate

>   Industries >  Corporate Document Automation for Corporate organizations Compliant and Consistent Communication in Every Level of the Organization. Keeping all documents up to date and compliant Generate interactive documents and keep them up to date using SmartDocuments. Reduce errors made by manual labor and time spent on creating documents by automating the process. Keep […]

Housing Agencies

>   Industries >  Housing Agencies Document Creation for Housing Agencies Clear Communication with Tenants and Suppliers at All Levels of the Organization. Consistency and compliancy in every single document Improve efficiency with our smart templates and minimize the administrative burden of creating new documents. Ensure consistency and compliancy across all documents in your organization when […]

Public Sector

>  Solutions   >   Industries >  Public Sector Document Creation for the Public Sector Clear and Compliant Communication at Municipal, Regional and National Level. Automation that contributes to efficiency Clear communication and efficiency are key to providing the best possible service to citizens, businesses and other organizations. With SmartDocuments, you ensure a smoothly running digital process […]

Health Care

>   Industries  >  Health Care Document Automation for Health Care Organizations Standardized Documents, Centrally Managed. Compliancy and secured patient data Trust in compliancy across all documents and secured patient data with SmartDocuments. Fixed elements such as clauses and text in documents is easily kept up to date with the use of smart templates. The time […]

Legal

>  Solutions  >   Industries >  Legal Document Automation for Legal firms and departments Legally Compliant Documents for Efficient Risk Reduction. Ensure compliant and correct documents Create legal documents that are fully compliant using SmartDocuments. Save essential time and reduce manual errors when creating new and updating existing documents with our trusted software for Document Automation. […]

Finance

>   Industries   >  Finance Document Automation for the Financial Sector Reducing Complex Administrative Documents to Increase Efficiency. Ensuring consistent and error-free documents Create documents efficiently with SmartDocuments’ software for Document Template Management. Ensure consistency across any kind of document, such as contracts, quotations and invoices. Reduce errors due to manual labor by working with building […]

EMS

>  Solutions   >   Industries >  EMS Agencies Document Automation for EMS Agencies Effortless Document Creation for EMS Administrative Heroes Standardize Document Formatting Effective document creation is key to ensuring compliance, operational efficiency, and timely service delivery. Create notices, letters, contracts, legal documents, bulletins and any other document for your EMS functions in minutes, with pre-built document […]

Industries

>  Industries Industries From the public sector to healthcare, and from legal to corporate businesses – SmartDocuments helps organizations across various industries automate their document creation. SmartDocuments is the perfect fit for organizations that send the same documents to multiple recipients on a large scale or manage multiple versions of the same document, regardless of […]

Document Automation

>  Solutions   >   Document Automation Document Automation Automatically populate documents with the correct data https://smartdocuments.com/wp-content/uploads/2024/11/SmartDocuments-document-automation-1.mp4 Securely Connect Your Data Fill preset document templates with external data using our modern integration layer. Our solution extracts the right data from web-based sources and ensures that all information is correctly placed in the appropriate parts of the document. […]

Document Creation

>  Solutions   >  Document Creation Document Creation Spend Less Time on Document Creation Thanks to Automation Simple Document Creation Creating documents is a time-consuming job. A lot of cutting and pasting to personalize standard documents isn’t uncommon. Mistakes can easily slip into the outgoing document, leading to expensive consequences. Create Smarter Documents Automated document creation […]

Product Features

>  Products   >  Product Features Our Features Everything You Need to Generate Perfect Documents Features Smart DocEngine Smart DocEngine Multi-Document Output Easily generate larger amounts of documents with customized output. High Volume Generate massive bulk documents lightning fast. Full Compliance Ensure compliancy with document automation Lightning Speed Quickly and automatically populate different data points in […]

Digitally Accessible Documents

>  Solutions  >  Digitally Accessible Documents Digitally Accessible Documents Create Accessible Documents with SmartDocuments Using Smart Templates Digital Accessibility with SmartDocuments Use SmartDocuments to create digital documents that are accessible to everyone. Create your template according to WCAG guidelines in the SmartDocuments management environment Generate accessible documents with these templates Manage content and the corporate […]

Redaction

>  Solutions   >  Redaction Redact Documents with SmartDocuments Easily Hide Personal Data in SmartDocuments’ Documents Prepare Documents for a Freedom of Information Act (FOIA) Request Create documents using smart templates with SmartDocuments. Redact these documents at a later time by hiding personally identifiable data with our tool. Select the specific parts in a document template […]

Teams & SharePoint Integration

> Products   >  Teams & SharePoint integration Create Documents Directly in Microsoft Teams and SharePoint With SmartDocuments integrations, you can work in your familiar Microsoft environment effortlessly. No switching between systems, just launch directly from Teams or SharePoint. This allows you to maintain control over your document flows and save valuable time. Working Cleverly in […]

SaaS

>  Products   >   SaaS SmartDocuments SaaS Easy and secure access to SmartDocuments at any time. Convenient and inexpensive because it saves you servers, installation, and maintenance. Large and small businesses benefit from a scalable and secure environment. Secure and scalable Security is guaranteed. Our hosting partner is Microsoft Azure. Needless to say, including automatic backups […]

SmartDocuments Software

>  Products   >   SmartDocuments software Automate Your Documents with SmartDocuments SmartDocuments easily automates your document creation. No more copy-and-paste, just efficient document creation and template management. It means you always have the most recent version of your template at hand and a uniform corporate identity. Simple document creation You can quickly and easily customize your […]

Privacy Policy

 >  Privacy Policy Privacy Policy SmartDocuments takes the security of your privacy seriously. We treat personal data with care and do not provide information to third parties without consent. We do this in line with the GPDR legislation of May 25, 2018. You can use our website without disclosing personal information. The personal information you […]

Request a Demo

>  Request a Demo Get a Free Personalized Demo of SmartDocuments’ Document Automation Software Document and corporate-identity automation in a single solution! What happens after you submit this form? 1. One of our representatives will contact you to make an appointment for a demonstration of our software. 2. You can supply a sample document/template for […]

CSR

 >  About Us   >   CSR Corporate Social Responsibility SmartDocuments is committed to a better world. Social responsibility plays a major role in our way of working. In our daily activities, we strive for sustainable and socially responsible entrepreneurship. Consciously dealing with CO2 emissions Yes, we’re also car users here at SmartDocuments. However, because we’re aware […]

Team

 >  About Us   >   Team Meet our team! Who We Are At SmartDocuments, everything revolves around our team. We are a group of driven professionals, dedicated to creating innovative solutions that help organizations work smarter, faster, and more efficiently. Through collaboration and creativity, we make a difference for our clients every single day. Our Expertise […]

Our Story

 >  About Us  >  Our Story Our Story Active worldwide in over 40 countries 500+ Customers in all kinds of markets 200.000.000+ ad hoc documents per year “Why make things more difficult than they need to be?” https://www.youtube.com/watch?v=EcXjL9TNbxo It was with this attitude that Marco Drost started SmartDocuments in 1994. Convinced that document automation results […]

Home

>  Home Automate document creation using smart templates Integrate and innovate your document workflow and increase productivity. MANAGE CREATE INTEGRATE AUTOMATE SmartDocuments enhances the world’s largest platforms Comprehensive document management system for all your needs Easily create documents from Teams or SharePoint and automatically store the final document in the corresponding folder. Reduce the time […]

Top Integrations That Make Document Creation Effortless

In today’s fast-paced business environment, document creation is more than just creating files. It’s about connecting systems, streamlining processes, and ensuring consistency across your company. Modern organizations demand solutions that fit seamlessly into their existing technology landscape. That’s where intelligent integrations come into play. By connecting SmartDocuments with core business systems, organizations can automate document creation, reduce manual effort, and make document assembly truly effortless.

Automate Your Documents Using XML and JSON

Intelligent document creation requires more than just a robust base template. The success of document automation depends on how smoothly systems and data interact with each other. XML and JSON play a key role in this and are an essential part of intelligent document creation within SmartDocuments.

Why European Government Agencies Have Embraced Intelligent Document Templates for Decades

Europe has been at the forefront of digital government initiatives focused on improving accessibility, transparency, and citizen engagement for decades. For more than thirty years, government agencies across Europe have been adopting smart document templates. These advanced tools have become essential in helping public sector organizations manage the complexities of modern government operations by improving efficiency, consistency, compliance, and citizen service.

From Chaos to Clarity: How Smart Templates Simplify Your Document Creation Process

Every organization runs on documents; they capture decisions, define agreements, and keep business moving. They are the backbone of communication, contracts, and collaboration. Yet, for many teams, creating those documents can feel far from simple. Drafts and versions are scattered across folders and computers, formatting takes hours, and small inconsistencies slowly creep into official materials. What should be a straightforward task often turns into a cycle of confusion and inefficiency.

Beyond Efficiency: How Document Automation Improves the Employee Experience

When organizations discuss document templates and automation, the focus often lands on efficiency, standardization, and compliance. Beyond these tangible benefits, automation can quietly transform the employee experience, reducing stress, supporting growth, and fostering a more positive workplace.

How the European Accessibility Act Affects Your Document Output

European Accessibility 2

As of June 28, 2025, companies in the European Union are required to make their digital services accessible to all. The European Accessibility Act (EAA) therefore calls for a fundamental change in the way digital documents are created. The traditional way of document creation simply falls short. Let’s move to a future-proof approach!

The Power of Document Automation: Cohesion Across Borders for Large Corporations

In today’s fast-paced business environment, large corporations are constantly seeking ways to improve operational efficiency and streamline their processes. One area that has seen significant advancements is document creation, where document automation and document templates are playing a pivotal role. Tools for document creation not only reduce the time spent on manual tasks but also ensure consistency, accuracy, and compliance across the documents in the organization. Here’s why so many large companies turn to document automation and templates and how they benefit from using solutions that can be applied across multiple departments.

Effective HR Document Creation for the Healthcare Sector

HR

People are at the heart of healthcare. It’s not only about the patients, but also about the professionals in healthcare; they make a difference every day. Well-organized HR documents are therefore essential. But, the administrative burden in healthcare is already high. How do you manage and create all the documents related to your personnel matters as smartly as possible?

Optimize Document Creation for Efficiency and Consistency in Healthcare

zorg

Healthcare is all about accuracy. Add to this that every minute counts: Every minute a healthcare provider spends on administrative tasks is a minute less spent with the patient. Yet, that paperwork, which includes documents and forms, is a vital part of the healthcare sector. How can these document processes be streamlined without sacrificing quality or compliance?

5 Reasons Why District Attorney’s Offices Embrace Document Automation and Templates

5reasons

In the dynamic world of legal proceedings, District Attorney’s offices stand at the forefront of maintaining law and order. Behind the scenes, they rely on innovative tools like document automation and template management software to streamline their document output operations and ensure justice is served efficiently. Let’s delve into five compelling reasons why District Attorney offices love working with document automation and templates.

The Shift to Document Automation and Smart Template Solutions in California EMS Agencies

The shift

California local EMS agencies (LEMSAs) are increasingly turning to document automation and template management solutions for creating their EMS documents, including complex investigation reports and all necessary documents for EMT Training Programs. This transformation reflects a broader trend towards digital transformation in healthcare. The shift is driven by the need for greater efficiency, accuracy, and compliance. In this blog, we explore the key reasons behind this transition and its impact on EMS Agencies in California.

Our Expert Tips for Creating Digitally Accessible Documents

In the transformation to digitally accessible documents, several elements in your document come into play. You’ll need to make specific adjustments to ensure the modified document meets the guidelines for accessibility. Which document elements are known to require conversion for digital accessibility? We’re here to share our insights and help you navigate this process!

Anonymizing digitally accessible documents with SmartDocuments

When honoring a request for information, you remove any information traceable to individuals from a document. With our Anonymize functionality, you have the option to anonymize both specific fields and all variables in a document. What do we mean by ‘all variables’? And how do we ensure that the end result remains a digitally accessible document? You can read about that in this blog.

How to prepare a SmartDocuments document for an information request

When, as a government agency, you disclose a document in response to a request for information (or FOIA request), you protect the sensitive information in that document. With documents created using SmartDocuments, you may also need to remove certain data. How do you make these documents free of confidential data without having to read through them and manually remove this data? We have developed a solution within SmartDocuments for this purpose!

Getting Started with Digitally Accessible Documents

When you are getting started with digital accessibility, sooner or later you are also going to be dealing with all of your organization’s digital documents. You want to ensure that the information you provide through documents is perceivable to every recipient. How do you tackle this transformation as an organization?

How the Right Template Ensures You Create Digitally Accessible Documents

If you work in a medium or large organization and deal with sending out letters or supplying documents to stakeholders, you may be familiar with Digital Accessibility. How do you ensure that all information you share with your target audience is available to everyone? How do you make digital documents accessible in an efficient way? We at SmartDocuments have the solution.

Automated Document Creation: the Key to the Perfect Quotation

We don’t need to tell you: quotations can make or break a sales deal. And you know a good quotation is more than just an attractive price. Curious how you can use document automation without compromising the quality of your quotation? We’ve got just the thing!

How to Use Smart Templates to Make a Personalized Employment Contract

Are you responsible for HR in a medium-sized to large organization? If so, you probably spend a chunk of your time drawing up and managing employment contracts and other agreements. How do you minimize the paperwork so you can focus on the human side of your noble profession? Grab some popcorn – we’ve whipped up something good.

From Word Template to Interactive Document: Document Creation Simplified

Efficient document creation: you can make it happen with smart templates, provided with the right standard elements and well-thought-out variable parts! Let’s take a tour through the wonderful world of smart templates and automated document creation – from building a new template, to drafting your document.

Document Output in DOCX, ODT, XML, PDF or HTML

You’ve gone through the document wizard of SmartDocuments, had a good look over the preview, and voilà: your document is ready. Now you just need to decide the form of your personalized document. A printout in your hand, a digital doc by email, or an XML file? You’ve got loads of options! (And we only named three.)

SmartDocuments is ISO 27001 certified!

SmartDocuments kreeg op 19 januari 2022 van TÜV Nederland het certificaat ISO 27001. ISO 27001 is de internationaal erkende norm op het gebied van informatiebeveiliging. In deze norm staat beschreven hoe informatie procesmatig beveiligd kan worden.

Document Creation Including the Mail Merge Function

Creating multiple letters at once, but with a personal touch. That’s possible thanks to mail merge, a popular technology widely used in business. What is the appeal of this technology, and what options are available in the document creation software of SmartDocuments?

Working with Template Styles: the Foundation of a Professional Brand Image

Optimal uniformity in all your organization’s internal and external communications. With the right software, it’s easier than you think. If you set up your document templates right, you’re already ahead of the game, but a proper template style (in the right corporate identity) perfects your documents.

Word Functionalities in Our Template Builder

Working with SmartDocuments when you were so used to good old Microsoft Word. As a die-hard MS Word fan, it’s hard to imagine a better software environment. Surprise! Nothing will change in the slightest when you switch to SmartDocuments. Well, not nothing… Naturally you get a nice dose of automation! But you can simply keep using all those old and trusted MS Word functions to build templates in SmartDocuments.

Managing Rights in SmartDocuments

Thanks to interactive templates, the entire organization can create documents on their own. That’s a wonderful thing! But you, as the organization, do in fact keep control over these templates. How? With proper user rights management.

Testing Your Interactive Document Template

You’ve got dinner guests, and you decide to take a stab at that complicated recipe from that celebrity chef. Of course you taste the result thoroughly before you serve it to your guests. That’s just common sense! You always test something the first time you try it out. Right? This same goes for an interactive document template. However steadfast your faith in the genius of your smart template: put it to the test!

Always Keep a Backup of Your Document Template Thanks to SmartDocuments Version Management

Template building: a job for anyone who loves a challenge. One does not “simply” make, refresh and edit templates. As a template manager, you know that better than anyone. So you want to be able to test your templates. And what if no one likes a change to an existing template? You’ll want to reinstate the old version ASAP. With SmartDocuments version management, you can.

Working with Building Blocks in SmartDocuments

New year, fresh corporate identity! A tweak to the shade of the corporate colors, a hip font, and a logo that’s “a bit more with the times”. Outstanding. And who’s going to apply these changes to the hundreds of document templates in the organization? The template builder. Who’s already getting queasy just thinking about it. (Oh, are you the template builder? Great. You’ll need this.)

SmartDocuments is ISO 9001 certified!

SmartDocuments received the ISO 9001 certificate from TÜV on the 19th of November 2020. This certification confirms that SmartDocuments organizes and controls its quality management activities in the right way. ISO 9001 is the globally recognized standard in the field of quality management!

The Power of Single Sign-On: One Login, Total Access

Many organizations work with a variety of (external) systems simultaneously. You log in to system A, while you look for the data you need in system B. Then you’re supposed to use system C to send it all to the right person. Sounds efficient, doesn’t it? And to top it all off, there is a different login for each system. But you’ve got time, right?

Completely In Control with SmartDocuments’ Search Function

Do you always seem to be missing one of your socks in the morning? And next, you spend ages looking for your car keys? Wouldn’t it be great to be done searching once you get to the office? We have just the thing for you! Ever heard of our Search Module?

From Creating Documents to Processing Them in an External Web App

You have created your document via SmartDocuments. Once completed, this document is, in many cases, saved and archived in the organization’s own system. It is also possible that this is just one step in the document creation process and the document still has a journey to make in an application other than SmartDocuments. In such cases, how do you link SmartDocuments to an external application?

Send Emails Directly From Your Document Creation Tool

Document templates. They give your outgoing correspondence an appealing and uniform look. You can quickly conjure up sharp-looking business documents with your corporate identity. Wouldn’t it be great if you could do the same with your outgoing emails?

Concept Storage: Saving Your Work as You Go

Working with templates. It saves you time, money, and frustration. You keep outgoing communication uniform and make considerably fewer mistakes. An adjustment in a template is done in no time and immediately available to the rightful claimants. The end user only has to choose the right template for their document, answer the questions in the question-and-answer dialogue, and they’re done! A perfect document in ‘no time.’ Leaves little to be desired, right?

Find Your Documents Anywhere, Anytime

Finally! It’s 5:36 p.m. on Friday evening, and you’ve just finished your last document of the week. Time to shut down the laptop. It was another productive week with an impressive volume of documents sent off, off and away. Always a great feeling!

What is Document Automation?

Digitizing documents. Most organizations have started or completed this journey. The time of archive drawers full of contracts is over. Today, everything is neatly stored on internal servers, in fancy yellow folders. But it can be done even more efficiently. How can it be done? By automating your documents. But what does that actually mean?

What is Document Creation?

The creation of documents. It’s almost an assembly line of work within organizations. One would therefore think that a wonderful software package would be used to generate all these documents as standard. But no, many companies still adapt each individual element in their documents manually. Error-prone? Yes, it is. Can this be done differently? Absolutely.

What is Document Template Management?

Consistency is key when it comes to corporate identity and branding. However, unfortunately, it’s not the norm. Consistent corporate identity implementation can be more difficult than you might imagine. People generally start from scratch instead of working with structured templates.

Co-Authoring in Document Creation

Working on one document with multiple people seems efficient but regularly generates frustration. For example, John from Marketing has already put the conclusion in the document, while Jenny from Sales was supposed to look at the content first. It’s nice to hear that Jack is working so far ahead… but hopefully, he also likes doing things twice over!

Document Creation for Facility Management

Facility

Healthcare, government, education, and large corporations: four very different sectors but with common needs. One such need is facility management. After all, without properly functioning facilities, every task takes longer than necessary.

Aareon

Logo Aareon

Aareon’s focus is on making mobile solutions, virtual assistants, customer portals and apps, building information models, design thinking, and other innovations affordable and integrable.

Agio

Agio

The communication with the archaeologists is done in documents created by SmartDocuments. The so-called ASK system creates an XML file that is transferred to SmartDocuments.

Alfresco

Logo Alfresco

Since its inception in 2005, Alfresco has become the most widely used open source ECM software in the world.

Amexio

Logo Amexio

Amexio is a dynamic and passionate leader in the global content space providing a full suite of content and language solutions, services and technology.

Atos

Logo Atos

Together with SmartDocuments, Atos focuses on providing technology for IT and document creation that helps customers move forward.