Working with templates. It saves you time, money and frustration. You bring one line in outgoing communication and make considerably fewer mistakes. An adjustment in a template is done in no time and immediately available to the rightful claimants. The end user only has to choose the right template for his or her document, answer the questions in the question and answer screen, done! A perfect document in 'no time'. Leaves little to be desired, right?
You would say, but what if we told you that there's still room for improvement? When the end user starts working with a template, he or she has to finish the document in one go. The ideal situation, of course, but not always feasible in practice. Many software tools have time-bound 'tickets'. It's determined beforehand how long the document may remain open. What if the document isn't completed during that time (for whatever reason)? Then you are unlucky. Not very practical. Couldn't it be otherwise? Certainly it can! SmartDocuments lives up to its name with a very nice new feature!
Save draft document
Imagine for a moment: you're in the middle of a document and you're going like a rocket. Nice, that document can get on the digital highway in half an hour. Until ... Mr John sticks his head around the corner and reminds you about that presentation that started 5 minutes ago. Bye document, start again tomorrow. You won't be the first one to experience it. Now it would've been nice if you could have saved that half-finished letter as a draft. Then all you had to do would've been dot the proverbial i.
Concept storage module
As I said, you'll not be the first to have to abort the creation of a document using an external software tool (such as SmartDocuments). The cause doesn't always have to be an unexpected presentation or meeting. For example, you're missing information or you just want to go home. Double work is always a shame. And the more extensive your document, the greater this risk. That is why we developed the concept storage module at SmartDocuments. With this module you can always save your concept at any time. Because you want to sleep on it for a night before you choose the right set-up, for example. But of course it's also ideal if you want to make good use of the last ten minutes of your working day by starting with the letter that has to be sent out tomorrow.
Multiple draft versions
The concept storage module is a godsend, especially when you're working on a complex or extensive document. You can use the wizard to edit the document in phases and save it again and again in SmartDocuments. The latest version is then automatically overwritten. But what if you're not sure about a change? Or if you would like to see a couple of versions of the document next to each other before you decide which one to leave? Then the module also offers the possibility to save multiple draft versions of your document.
Concept storage module: take advantage of it
Nothing is more annoying than doing the same job twice. With the concept storage module you can be sure that this won't happen to you. So you can work with peace of mind on that one large complex document. By giving your concepts a name, you can easily find them back when you've the time (and the desire) to complete them. We would know ;).
Curious? Or still some doubts? Let us know via firstname.lastname@example.org or request a demo!