Sensitive data unprotected?

Is your company aware how easily documents containing sensitive information could end up going public? For example, are the programs you use to support your processes sufficiently well secured, minimizing the risk of data breaches?

Privacy and data protection are important

A process support program enables organizations to create and edit documents more effectively and efficiently. Think, for example, about how an employment contract is drawn up. On the one hand, an employment contract is quite standard, but on the other hand, it contains sensitive data.

In most cases, this data is processed in Microsoft Word. Subsequently, the file is saved on a USB stick and an employee – having the best of intentions – edits this document at home. Nothing wrong with that, right?

Wrong! Automating processes and then editing documents in Microsoft Word involves inherent risks. Microsoft Word is an open system. A document can easily be edited and then, with one push of a button, send by e-mail. Imagine if that document is sent to the wrong person. What happens then? A data breach occurs, which has to be reported to the authorities within 72 hours (according to GDPR-guidelines), with all the following consequences.

SmartDocuments understands security

So, how can you automate processes while also keeping these risks minimized? SmartDocuments has the answer. Our software allows documents to be created without the need to process them in Word. It also allows simple documents to be locked, in order to avoid unnecessary risks.